The International X-ray Absorption Society (IXAS) represents all those working on the fine structure associated with inner shell excitation (near edge and extended) by various probes (e.g. x-rays and electrons), and related techniques for which the data is interpreted on the same physical basis. Anyone working in the field, including students, is eligible to be a member of the IXAS upon their formal application.
The purpose of the IXAS is to oversee activities which benefit the community as a whole, to establish operational committees, to provide for education in the field, to disseminate relevant information, to work with other related regional, national and professional organizations in promoting and developing XAS and related disciplines, and to act as representative for the community to other professional organizations.
I. Organization: The IXAS will be governed by an Executive Committee composed of a Chair, Vice Chair, Secretary/Treasurer to be elected at-large, and nine other voting members, six of whom will be elected by geographical region and three of whom will be elected at-large. The members are to be elected on scientific and geographic bases as determined by the Executive Committee. The immediate past Chair and the heads of any standing committees will serve as ex officio non-voting members.
II. Terms of Office: The Vice Chair will serve for three years and then become Chair for three years. The Secretary/Treasurer and other elected members will serve for six years. If the Vice Chair resigns before the end of his/her term, then both a Chair and Vice Chair will be chosen at the next election. If the Chair resigns before the end of his/her term, the Vice Chair accedes to the Chair, and in the next election only the Vice Chair is elected. The Vice Chair and Chair are normally expected to be from different scientific specialities and geographic regions. If a member resigns, the vacancy will remain until the next election. At that time, if there is time remaining in the position, an election will be held to fill the remaining term.
III. Duties: The duties of the Executive Committee are to establish
and charter standing committees, to determine the location and frequency of
the International Conferences and to approve its chair, to approve budgets
submitted by the Chair, to advise and assist the Chair in fulfilling
the goals of the charter, to make recommendations to the Nominating
Committee regarding the scientific and geographic distribution of the society in
order to achieve the most representative membership of the Executive
Committee possible, to ratify decisions of the Executive Committee by a simple
majority, (except in the case of proposed changes to the Bylaws, which will
require a two-thirds majority), and to assume other responsibilities necessary
for the benefit of the IXAS.
The duties of the Chair are to prepare and submit budgets to the
Executive Committee, to call and chair Executive Committee meetings, to
distribute reports of the standing committees, to assure the distribution of
ballots and information to the membership of the IXAS at large, to act as
liaison between the IXAS and other organizations, to appoint the Nominating
Committee, and to assume other responsibilities necessary to the benefit of the IXAS.
The duties of the Vice Chair are to act as the Chair in the absence
of the Chair and to serve as the Chair of the Nominating Committee.
The duties of the Secretary/Treasurer are to prepare minutes of the
Executive Committee physical and electronic meetings, to coordinate
correspondence within the Executive
Committee and with the standing committees, to oversee the budgets and
expenditures of the IXAS, to provide for the establishment of accounts
for IXAS Executive Committee funds during the Secretary/Treasurer's
term of office, and to prepare an annual report on the budget for the Executive Committee.
IV. Elections: Elections will be held every three years using the procedures established below. Election results will be announced at the International Meetings. Memberships will be staggered so that approximately one half of the total membership will be chosen at each election. Newly elected members and officers will assume their offices at the Executive Committee meeting held at the International Conference.
V. Nominations: A Nominating Committee consisting of seven members will be
appointed by the Chair in consultation with the Executive Committee to
nominate members of the Society for at-large vacancies in the Executive
Committee. The Vice Chair of the Executive Committee will be Chair of
the Nominating Committee. The Chair of the Executive Committee will appoint
to the Nominating Committee two members of the Executive Committee
whose positions are not up for election and four other members of the IXAS
chosen to obtain, to the extent possible, a representative scientific and
geographical balance on the Nominating Committee. The Nominating
Committee shall be guided by the recommendations of the Executive
Committee regarding the the scientific and geographic distribution of the society
in order to achieve the most representative membership of the Executive
Committee possible.
At least two names shall be nominated for each position to be
elected on the general ballot.
Members to be elected by geographical region will be chosen
according to procedures proposed by organizations representing the XAS community
within the region and approved by the Executive Committee.
If a nomination for Vice Chair is accepted by a current member of
the Executive Committee whose position would not normally be up for
re-election, then that person will resign their position and it will be filled at
that election following the procedures described above.
Nominations for at-large positions or for those regional positions
which will be on the general ballot may also be made by an application supported
by at least ten members of the society. The nomination should be for a
specific position, be accompanied by appropriate biographical information, and
be received by the Secretary/Treasurer one month prior to the deadline for
the mailing of the election ballot in order to be included on the ballot.
VI. Funding and Budgets: Budgets for the operation of the IXAS and the Executive Committee will be prepared by the Chair and ratified by a majority of the Executive Committee. Funding may be accepted by any sources approved by the Executive Committee, but base funding will be provided by a small percentage of the International Conference Registration fees. Funds will be maintained in an account established by the Secretary/Treasurer.
VII. Organization of the International Conference: One of the duties of the Executive Committee is to contribute to the organization of the XAS International Conference held regularly in different locations. The senior scientists of the IXAS Executive Committee are automatically included in the International Advisory Board of the Conference. Senior scientists are those with more than 8 years since completion of the Ph.D., or comparable experience in the field. Members of the International Advisory Board are chosen maintaining scientific and geographical balance and are ultimately indicated by the chairman of the Conference. At least half of the members of the International Advisory Board of the XAS international conference are maintained in the successive one, for continuity. Program and Organizing Committees of the Conference are indicated by the chairman in cooperation with the scientific community of the organizing country.
VIII. Revision of Bylaws: Revisions to the Bylaws may be proposed by two
means. The Bylaws may be changed by a request from either two-thirds of
the Executive Committee voting members or from twenty-five members of the
IXAS, followed by approval of a two-thirds of the Executive Committee or by a
simple majority of those members voting in the next election of the Society,
when explicitly requested by at least one half of the Executive Committee members.
Approved by the Executive Committee - September, 15th, 2007
Signed by: Andrea Di Cicco
(IXAS chair), H. Oyanagi (vice-chair),
J. Cross (secretary and
treasurer)
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